HNHB Local Health Integration Network

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Human Resources Coordinator, Payroll

Human Resources Coordinator, Payroll

Competition Number 
Position Group 
Non Union
Closing Date 
Length of Term 
Hours of Work 
Monday-Friday; 8:30am - 4:30pm

More information about this job

Position Summary

Responsible for providing expert and responsive Human Resource services to HNHB LHIN employees in the areas of salary and payroll administration.  Takes the lead in one or more Human Resources programs or special projects as assigned.  Acts as the back up to the HR Coordinator, Benefits and Pension and HRIS Specialist.

Core Duties - Responsibilities


  • Provides advice, assistance and facilitation to employees in the areas of salary, payroll, and position administration
  • Works closely with the Payroll and Scheduling Teams to ensure smooth and accurate processing of bi-weekly payroll processes
  • Works closely with the Payroll team in Finance to ensure smooth and accurate processing
  • Receives and responds to queries related to salary, and other employee entitlements and resolves issues where identified
  • Ensures employees are loaded with the appropriate allowances, banks, and entitlements based upon position and group
  • Processes bi-weekly annual and hourly based increments for Unionized employees
  • Provides back up to the HRIS Specialist with respect to the processing of new hires, employee transfers, terminations, schedule changes in Quadrant.
  • Interprets policies and Collective Agreements related to this portfolio for managers and employees
  • Liaises with the Payroll and Scheduling Teams to discuss and resolve matters related to pay
  • Ensures that all services are performed in accordance with relevant employment and labour legislation, the Ontario Human Rights Code, the Collective Agreements and HNHB LHIN policies and procedures
  • Leads and/or participates in and demonstrates an understanding of quality, risk and patient safety principles and practices
  • Follows all safe work practices and procedures and immediately communicates any activity or action which may constitute a risk to quality, and patient safety 

Vacation Entitlements

  • Calculates annual vacation allotments for all employees
  • Prepares and audits vacation, float, and management upload documents
  • Regularly calculates vacation, float, and management entitlements for all employees (new, moving positions, etc.)
  • Provides all necessary backup for audit purposes and payroll processing

Other Related Activities

  • Acts as the back-up and provides absence coverage to the HR Coordinator, Benefits and Pension and HRIS Specialist
  • Contributes to the professional growth of the HROD team through active participation in and contribution to the achievement of departmental priorities
  • Performs other duties/responsibilities as assigned


  • Post-secondary training in field (or equivalent combination of training and experience)
  • Professional payroll certification/designation preferred or enrollment in payroll certification program
  • 3 to 5 years’ experience in a payroll role required
  • 3 to 5 years’ experience in progressively responsible Human Resource roles in a unionized environment
  • Experience with an HRIS/payroll system
  • Membership in HRPAO preferred
  • CHRL designation or progress towards its achievement preferred

Skills & Abilities


  • Communication (oral and written)
  • Computer literacy (intermediate to advanced level Microsoft Office; internet, E-mail, Quadrant and HRMS)
  • Consultation, facilitation and negotiation skills sufficient to articulate, defend and influence outcomes
  • Compensation and Benefit administration
  • Collective Agreement administration
  • Familiarity with payroll processes


  • Active and engaged team contributor
  • Superior client service orientation and results-focussed
  • Ability to establish priorities, and to re-order these with little notice in response to emergent issues
  • Attention to detail
  • Responsive
  • Discreet and confidential
  • Professional